There are two primary purposes of the I-9 Employment Eligibility Verification Form. 1) To verify the identity of an employee and 2) to verify their eligibility to be employed.
During COVID, the Department of Homeland Security allowed employers to use expired List B identity documents for I-9 purposes. However, as of May 1, 2022, employers are no longer able to accept expired identity documents when verifying a hiring candidate’s work eligibility on Form I-9.
By July 31, 2022, employers are required to update any I-9 forms of current employees who presented an expired List B document between May 1, 2020 and April 30, 2022. List B documents include driver’s licenses, state ID cards, voter ID cards, and even student IDs. The employee must provide an unexpired document that establishes identity – whether it is a renewed version of the expired List B document, a different unexpired List B document, or an unexpired List A document (such as a U.S. passport or permanent resident card).
Once the new document is received and prior to the deadline, the employer should enter the title of the document, ID number, issuing authority, and expiration date in the Additional Information field of section 2 on the I-9 Form. Then proceed to initial and date the section of the form.